IMPORTANT: Please read information below to assist you in completing your online application.
Welcome to the City of Swan's online grant application service, powered by SmartyGrants.
You may begin anywhere in this application form. Please ensure you frequently save as you go. Hint: We recommend saving every 20 minutes.
Please review our Swan Proactive Grant ‘Information Sheet’ and Resource Guide.
This Proactive Grants opportunity strives to support innovative community-led initiatives, targeting identified strategic Focus Areas, with flexibility (i.e. capital inclusions) from Applications to address current individual and/or community needs. The July 2023 Swan Proactive Grant Focus Areas informed by current strategic documents include:
Alongside targeting the Objectives of the Strategic Community Plan, please ensure your project address one or more of the above Focus Areas.
We ask that you please get in touch with the City of Swan’s Community Grants Team and/or your local Community Development Officer to discuss your proposed project, event or initiative. The teams will be able to assist you with reaching eligibility and guide you on submitting your best possible application. You can contact the Community Grants Team by calling 9207 8693 or 9207 8694 during business hours or email communitygrants@swan.wa.gov.au.
Please note, the City of Swan will not fund: retrospective costs, political/religious intent, Government services, organisational recurrent and/or operational costs. This ‘stream’ does allow for partial capital expense contributions.
All funding is subject to available budget.
If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)
Have you read the Public Events Guidelines and completed the application? See the City of Swan Organising a Public Event webpage.
Filling out this application does not ensure the booking of any City of Swan venues or Public Event Approval, please complete your booking/event request before submitting this application.
Swan Proactive Grants are open all year round with specific assessment and award dates for the various levels of funding.
Open all year round with a non-competitive assessment against selection criteria. Please see Kidsport here or Access All Areas here.
Open all year round with a non-competitive assessment against Focus Area objectives. Please ensure your group applies 8-12 weeks prior to project start date.
Open all year round with a non-competitive assessment against Focus Area objectives. Please ensure your group applies 8-12 weeks prior to project start date. e.g. The Christmas Hamper Project starts on the 30 November 2023, your application needs to be submitted before 5 October 2023, with all supporting documents submitted.
Apply all year round with a competitive 'quarterly' assessment methodology. Check below for the closing and award dates and please apply within the correct window to ensure your application is assessed and awarded in time for your project start date. e.g. The Homelessness Awareness Project starts on 10 August 2024, your application needs to be submitted before 30 April 2024, with all supporting documents submitted.
Round 2023-2024 |
Application Open |
Application Close |
Awarded |
Round 1 |
1 July 2023 |
31 July 2023 |
October 2023 |
Round 2 |
31 July 2023 |
31 October 2023 |
January 2024 |
Round 3 |
31 October 2023 |
31 January 2024 |
April 2024 |
Round 4 |
31 January 2024 |
30 April 2024 |
July 2024 |
On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.
You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.
If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.
You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.
You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.
Once you have reviewed your application you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.
Once you have submitted your application, no further editing or uploading of support materials is possible.
When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.
Hint: Check the contents of the email and that it hasn't landed in your spam or junk email folder.
You will need to upload attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.
You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.
It is in your best interest to upload all correct documentation so you may like to spend some time collecting these in advance. Please note that the funding level you apply for may determine the extent of documents you will need for your application. Some documents you may want to prepare include:
A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go. Hint: Save every 20 minutes.